Setting Up Mail Merge In Outlook

Setting up mail merge in Outlook makes it easy to send bulk personalized emails. You can use the built-in merge option of Outlook for this purpose. This program takes advantage of MS Word document’s mail merge capabilities. Keep the Contacts list populated with the contacts where you want to send the emails. You can apply the filter to send an email only to the selected contacts.

The Mail Merge process can be completed in four ways:

  1. From within Outlook
  2. Using Word where Outlook is used as a source
  3. In Word using a source other than Outlook
  4. Using third party tools

When you first open the Mail Merge window, it will show various options. You have to select whether you want to send your email to all contacts or only the selected contacts. It is possible to use the content of a new or existing document as the main body text of email. Under the Merge Options in this window, select Email in the “Merge to:” option box. Complete the remaining process and click OK to send the email to the targeted recipients.

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